Managing Small Commerical Motor Vehicles (CMVs) Files
If managing a fleet of trucks and drivers isn’t your core business—whether you are a manufacturer, service provider, or distributor—handling commercial motor vehicles (CMVs) can be a major distraction. You need vehicles to operate, but you shouldn’t have to become a trucking company to do it.
Transportation Compliance Associates (TCA) manages non-CDL and CDL Commercial Motor Vehicle (CMV) fleets. We support all vehicle classes, including light box trucks, service pickups, and vans weighing over 10,001 pounds, as well as heavy vehicles exceeding 26,001 pounds—requirements around tracking federal safety rules, routine maintenance and driver files.
At TCA, we have a proprietary compliance portal, hazMAX™, which is designed to make the DOT compliance task easy, simple and relatively inexpensive.
Files We Manage
Driver Qualification Files (DQF)
- Driver’s Application for Employment
- Driver’s Road Test Certificate or Equivalent
- Inquiry to Previous Employers: Safety Performance History Records Request
- Safety Performance History Records: Driver Correction or Rebuttal
- Inquiry to State Agencies for Driving Record
- Review of Driving Record
- Medical Examination Report and Medical Examiner’s Certificate
- Employer Note verifying that medical examiner is listed on National Registry of Certified Medical Examiners
Mechanical Files
We develop a file for:
- CMV’s specific information
- Owner Information
- Maintenance and inspection records
- Annual Safety Inspection
- Post trip reports
- Roadside inspections and follow up
Benefits of hazMAX™
Audit Readiness
Maintains automated audit trails that log every file view, edit, and approval, showing transparent proof of compliance during inspections.
Facility/Site Specific Control
Data can be broken down into facilities or sites if you have more than one location and managers who manage the system.
Enhanced Security
Logging into our compliance portal requires a secure username and password. You retain full control over this security process by choosing and authorizing specific users that you chose to receive access to data.
Risk Reduction
Lowers the chance of costly fines, legal penalties, and reputational harm by enforcing consistent adherence to industry and government laws.
Notifications
hazMAX™ will notify you by email 60 and 30 days in advance of any upcoming compliance due dates. If no update is made, TCA will imitate a call to the main contact listed, 7 days before expiration of any DOT compliance requirement comes due.
Dashboard - Quick Glance
hazMAX™ is available online 24/7/365. You can jump on at any time and check your Dashboard to see if you have anything coming due or expired.
Online Training Courses
hazMAX™ has many online courses from hazmat/DG courses, to CMV driver safety and OSHA safety courses.
Safety Management
We can maintain safety policies, such as: Distracted Driving, Securement Standards and Hazardous Material protocols and training for your drivers, safety videos, telemetrics and GPS tracking reviews and incentive programs for safe driving.
Curious if hazMAX™ Would Work For Your Company?
Fill out the form below with any questions you have or for a hassle free demo!
Need help with your DOT Compliance?
We have the ability to help answer your FMCSA & DOT regulation questions.